Welcome to the Friends of the Libraries & Archives of Texas

Friends of Libraries and Archives of Texas
Executive Board Meeting
March 20, 2008
Texas State Library and Archives Commission
Room 202, 1201 Brazos Street, Austin, TX
1:30 p.m. to 3:30 p.m.

Welcome; Call to Order
President Darryl Tocker called the meeting to order at 1:35 p.m. and thanked board members and guests for attending the last board meeting before the Texas Library Association Annual Conference.

Approval of minutes from the January 18, 2008 Board Meeting
There being no corrections, the minutes were approved by the board.

Treasurers’s Report
Darryl distributed the treasurer’s report and requested the board approve the proposed budget for the rest of the year to avoid having to bring requests before the board for expenditures. Sandy Stephens suggested that the Capital Campaign funds be pulled out of the budget and placed in a separate report since foundations that the board may solicit for donations will want to see that the organization can sustain itself on its own and not by using the Capital Campaign funds.

Darryl will talk to Treasurer Mickey Schott about changing the report and budget formats.

Texas State Library Report
No report was filed although it was announced that the governor had recently appointed two new commissioners, Scott McAfee of Driftwood and Michael Waters of Abilene, to fill vacant positions on the commission. On March 14, TSLAC staff conducted orientation for them.

Membership Report
Darryl said it is time to renew memberships. He is planning on sending a renewal letter to all members shortly. He would like to continue the gift of note cards with membership. Peggy Oster said she has been researching photographs of Texas Women from the Archives to use for the note cards.

Darryl said that everyone should have received the most recent newsletter. He passed out copies to anyone who hadn’t received it. He said he would like the newsletter to be placed on the Friends Website.

Old Business:

Development Director Search – The position hasn’t been filled but has been offered to a candidate.
Texas Library Association Annual Conference program – Darryl is touching base with the panel for the Friends program at TLA..

New Business
Darryl distributed a list of candidates for the Board election at the April meeting. He asked TSLAC staff to request that Peggy Rudd invite Senator Kim Brimer to continue to serve. He said that Sandy Stephens is not going to be able to continue as vice president. Dianna Dorman has agreed to be nominated for vice president and Mickey has agreed to be re-nominated as treasurer.

Darryl said that Cyndi Hughes is also interested in serving on the board.

Marvin Rich suggested having the TLA President serve on the board as it would be valuable for that person and TLA to be aware of what the Friends is trying to do and to offer us some expertise. Pat Smith said the Friends By-Laws state the Board invites the TLA LIFTA board but that has gone by the wayside. Marvin said he is looking to get broad support from around the state.

New Business.
The board discussed providing a pizza lunch for TSLAC staff on National Library Worker’s Day as the organization did in 2007. Carol Roark moved to approve $500 to pay for the pizza lunch; Dianna Dorman seconded. Motion passed.

Darryl informed the board about creating materials to raise awareness of the Capital Campaign and the Friends mission at the TLA conference including posters and buttons. The board discussed the need for the Website to be separate from the agency and from the Austin Community Foundation. Lori Brix offered her company’s services to host and design a Website.

Ramon Noches offered to write a strategic plan for the board and have a draft prepared for the fall meeting.

President Tocker adjourned the meeting at 3:15 p.m.

Members Present: Darryl Tocker, Dianna Dorman, Joanne Moore, Ramon Noches, Pat Smith,

Members Present via Telephone Conference: Lori Brix, Carol Roark, Marvin Rich, Sandy Stephens

Guests Present: Tracy Lash, Peggy Oster