Welcome to the Friends of the Libraries & Archives of Texas

Friends of Libraries and Archives of Texas
Executive Board Meeting
January 18, 2008
Texas State Library and Archives Commission
Room 202, 1201 Brazos Street, Austin, TX
1:30 p.m. to 3:30 p.m.

Welcome; Call to Order
President Darryl Tocker called the meeting to order at 1:35 p.m. and welcomed the members and guests to the board meeting. Darryl told the board he wanted to congratulate Commission Chairman Sandy Pickett for obtaining a $1 million donation to the Friends’ Capital Campaign from the Jean and Price Daniel Foundation. The donation is earmarked for the Archives and is not to be used in any publicity for obtaining other donations unless cleared by the Foundation members first.

Approval of minutes from the September 14, 2007 Board Meeting
There being no corrections to the minutes, they were approved by the board.

Treasurers’s Report
Darryl distributed the treasurer’s report.

Texas State Library Report
State Archivist Chris LaPlante briefed the Board on progress for the renovation of the Lorenzo de Zavala State Archives and Library Building as follows:

Asbestos abatement has been delayed to Feb. 16 because of length of time needed to move archival material offsite.
Original plans to move Talking Book Program staff to Shoal Creek has to be scrapped because TSLAC has learned that Shoal Creek building cannot accommodate more people.
Texas Facilities Commission is trying to find other offsite office space for all staff, which would be helpful in speeding up construction by combining floors during the renovation.
The budget is tight with a very small 7% contingency fund of about $340,000.

Membership Report
Darryl informed the Board that it is time to renew all memberships. He will compose a letter to members. He said it is the Friends intention to continue the process of providing a gift with membership. One of his goals is to revive the use of the Capitol Door Hinges as a gift.

A winter newsletter is about ready and will be mailed to all Friends members and donors to the Capital Campaign.

Old Business:

Development Director Search – The Board agreed that the position must be focused on raising money as that is what is really needed by the organization.
Texas Library Association Annual Conference program – The Board will discuss further at the next meeting, March 20, 2008.

New Business
It was suggested that agenda and minutes be emailed to the Board at least 24 hours prior to each meeting.

Darryl informed the board that Donald Oliver had resigned from the Board. Darryl thanked him for all his support and efforts on behalf of the Board.

At the next meeting, Darryl will finalize the list of Board candidates for the next year. This list will be voted on by the membership at the April meeting. In addition to the upcoming March and April meetings, the following meeting dates were set:

June 20, 2008
Sept. 12, 2008
Jan. 16, 2009.

Any other business to come before the board.
Diana Cox congratulated Erica McKewen on a fine writing job in an article in the Texas Library Association journal.

President Tocker adjourned the meeting at 3:15 p.m.

Members Present: Darryl Tocker, Sandy Stephens, Dianna Dorman, Pat Smith

Members Present via Telephone Conference: Carol Roark, Marvin Rich

Guests Present: Chris LaPlante, Erica McKewen, Tracy Lash, Peggy Oster