Welcome to the Friends of the Libraries & Archives of Texas

Friends of Libraries and Archives of Texas
Annual Membership and Board Meeting
March 16, 2008
Dallas Convention Center - Dallas, TX
2:00 p.m. to 3:50 p.m.

Welcome and Introduction of Speakers
President Darryl Tocker called the meeting to order at 2:00 p.m. He welcomed approximately 50 attendees and reviewed the meeting agenda, which included a special presentation followed by the Friends Business Meeting.

Darryl introduced the presentation, “Donor Development: Finding Friends and Funds for Your Library,” that included speakers Mickey DuVall, Library Director of the Bastrop Public Library; Mary Beth Harrington, Director of Membership and Resource Development for the Texas Association of Nonprofit Organizations (TANO), formerly Executive Director of the Austin Public Library Foundation; and Betsy R. Pepper, Executive Director of the Fort Worth Public Library Foundation. Speakers described their experiences cultivating donors, developing and executing capital campaigns, and fundraising in general for libraries. A question-and-answer session followed the presentation.

Friends Business Meeting

Approval of Minutes
Minutes will be posted to the web site.

Treasurer's Report
Darryl Tocker distributed the Statements of Financial Position ending December 31, 2007, and the Treasurer’s Report showing budget-to-actual for January and February 2008.

Election of Board Members
Darryl Tocker thanked Friends Vice President Sandy Stephens, whose term expires at the end of April, for her service on the board. She is replaced as Vice President by Dianna Dorman. He presented the following slate of members whose terms expire in April 2008 for an additional term to expire in April 2011:
The Honorable Kim Brimer
The Honorable Jose Menendez
Carol Roark

Cyndi Hughes, former director of the Texas Book Festival, was nominated to join the Friends board as a new member.

There were no nominations from the floor. The board nominees were elected by acclamation.

Report on Friends Accomplishments (Peggy Rudd)
Peggy Rudd introduced and expressed great appreciation to Sandra Pickett, Chair of the Texas State Library and Archives Commission, who obtained a $1 million lead gift from the Jean and Price Daniel Foundation for the Friends’ $10 million Capital Campaign. Peggy thanked Diana Rae Hester Cox for her service as the commission liaison to the Friends, and welcomed and introduced Sally Reynolds of Rockport as the Commission’s new liaison to the Friends Board.

Peggy introduced Charlotte McCann, who will join the Friends as the Development Director May 1, 2008, working 20 hours a week.

Peggy reported on the following Friends activities:

Three cultivation events at the Texas State Library & Archives
Foundation proposals to the Summerlee Foundation and the Meadows Foundation
A very successful 100-Day Campaign to raise funds from TSLAC staff that included 100% staff participation.

The Facilities Commission gave notice to proceed with the library renovation. Construction will begin on May 5. Staff will be relocated both within and outside the building. Funds allocated by the Legislature for the renovation do not include funding for furniture, fixtures and equipment, including furniture for 150 staff, public service areas, and compact movable shelving and storage. Fundraising activities for these are part of the goal of the Capital Campaign.

Darryl adjourned the meeting at 3:50 PM.