Welcome to the Friends of the Libraries & Archives of Texas

3. Treasurer's report
Erica McKewen reported on behalf of Mickey Schott. As of Jun. 30, 2003, the Friends had a balance of $12,022.11. The Statement of Financial Position is appended to these minutes.

4. Announce results of proposals distributed in Jun. 2003
Proposal: To amend Article III: Board of Directors of the By-laws to read as follows: "There shall be an odd number and no fewer than seven nor more than seventeen Directors..."
Twelve voted in favor of the proposal. Zero voted against.

Proposal: To add to Article III: Board of Directors of the By-laws the following sentence: "Board members who are unable to attend three consecutive Board meetings (not held electronically or by conference call) and who do not communicate with the President about their absence will be contacted to determine if they wish to continue serving on the Board."
Twelve voted in favor of the proposal. Zero voted against.

Proposal: Accept the resignation of Patrick Heath as President and elect the following persons to fill vacancies, as recommended by the Board Development Committee:
President: JoAnne Moore
Vice-President: Darryl Tocker
Eleven voted in favor of the proposal. One abstained from voting.

Proposal: Authorize the Executive Committee to spend up to $500 to prepare and send membership solicitation materials to a statewide, selected mailing list, which includes system coordinators, chairs of system committees, TLA District chairs, representatives of local Friends groups, and others.
Eleven voted in favor of the proposal. One abstained from voting.

JoAnne Moore, as incoming president, presided over the remainder of the meeting.

5. Guest Presentations
Will Howard of the Houston Public Library made a presentation regarding the work of the Archives and Local History Roundtable of TLA. The presentation included an outline of the programs the roundtable will sponsor at the 2004 Texas Library Association Annual Conference in San Antonio. Mr. Howard requested that a member of the Friends board participate in a panel discussion titled "Organized Friends of Texana Collections." The board was enthusiastic about this opportunity. Patrick Heath moved that the board participate in this panel discussion; Gleniece Robinson seconded. Motion passed. Martha Doty Freeman expressed some interest in representing the board on this panel.

Ava M. Smith, director of the Talking Book Program, gave a presentation regarding the work of the Talking Book Program, a service of the Texas State Library and Archives Commission. The Talking Book Program provides reading materials in alternative formats for Texans who cannot read standard print because of disabilities. Some highlights of the presentation:

TBP has new literature, which has received a national award.

TBP will celebrate Talking Book Week, Sep. 13-20, 2003. This is the third year for this weeklong event that raises awareness of TBP services within Texas communities.

TBP operates a volunteer recording studio, which has 70 active volunteers who record about 100 books per year.

The TBP studio will be celebrating its 25th anniversary this fall. The Friends of the Recording Studio may be planning some kind of event to celebrate.

TBP is exploring ways that the studio friends can better align themselves with the Friends of Libraries & Archives of Texas. Ava may come back to the Friends with proposals in the future.

Mar. 3 each year is Founders Day for the National Library Service of the Blind and Physically Handicapped. TBP is planning to celebrate the event, although they do not yet know how they wish to celebrate it.

6. Report and Proposals from the Texas State Library and Archives Commission, Peggy D. Rudd
Director and Librarian Peggy D. Rudd outlined two proposals for consideration by the Friends.

Proposal: The Texas State Library and Archives Commission requests $1824.76 to pay the Texas Department of Transportation for 759 linear feet of old New Millennium license plate metal sheeting so that TXDoT can begin producing the Libraries - License to Read specialty license plate.

During the 78th Texas Legislature, the name of the license plate that benefits public libraries was changed, from New Millennium - Texas Reads to Libraries - License to Read. In order to begin production of the new plate, we have to buy out the remaining supplies for the New Millennium plate. If the Friends could buy out the metal sheeting, they could recoup costs through selling it as scrap or on Ebay; whereas, TSLAC would not be able to resell the material.

Mary McAfee moved to approve the donation; JoAnna Lewis seconded. Darryl Tocker moved to amend the motion to read: I move that the Friends of Libraries & Archives of Texas buy the remaining metal sheeting and dispose of it in the most economical and efficient way. Both Ms. McAfee and Ms. Lewis agreed with the amended motion. Motion passed.

Proposal: The Texas State Library and Archives Commission requests that the remaining $2300 that had been encumbered for a computer kiosk in the lobby of the Lorenzo de Zavala State Archives and Library Building be redirected to support travel by TSLAC staff to important, content-rich continuing education events held outside of the state of Texas during FY2004-2005. Eligible staff for this support would be those below the level of division director. We anticipate that this support would help us send up to six staff to continuing education events that they would not otherwise be able to attend.

Because of budget cuts required by the State of Texas, TSLAC has had to eliminate out-of-state travel. One of TSLAC's hallmarks is our staff's high level of expertise. In order to stay on the cutting edge of technology and to maintain TSLAC's awareness of best practices in the library, archives, and records management fields, staff must enhance their knowledge and skills continually. Many important continuing education opportunities are offered outside of Texas.

Mary McAfee moved to support out-of-state travel by TSLAC staff with a $2,300 donation; Gleniece Robinson seconded. Motion passed.

7. Committee reports
JoAnne Moore distributed a sign-up sheet for board members to volunteer with committees.

Membership:
Mary McAfee outlined a plan for producing a membership envelope that we could send to potential Friends. A task force consisting of Darryl Tocker, Mary McAfee, Martha Doty Freeman and Erica McKewen will develop the mailing list for the membership mailing. JoAnna Lewis mentioned that the Library Friends, Trustees and Advocates Roundtable of TLA is doing a mailing. Ms. Lewis was planning to find out whether the Friends could piggyback on their mailing.

Communications, Board Development, and Programs/Events committees had no reports.

8. Plans for TLA Annual Conference 2004
a. Approval of exhibit space rental.
After much discussion, Patrick Heath moved not to exhibit at the 2004 annual conference; Jenifer Flaxbart seconded. Motion passed. The Friends will work with TSLAC to distribute materials from TSLAC's booth. Mary McAfee suggested that for future years, the Friends should explore corporate sponsorship.

b. Potential dates/plans for membership meeting.
The annual membership meeting will be held Wed., Mar. 17, 2004, in San Antonio

c. Sponsorship of programs
In addition to the Friends' participation in "Organized Friends Groups of Texana Collections," JoAnna Lewis asked for the Friends' co-sponsorship of the Library Friends, Trustees and Advocates Roundtable program concerning the Patriot Act and the Children's Internet Protection Act. Patrick Heath moved that the Friends cosponsor that program with LiFTA; Gleniece Robinson seconded. Motion passed.

9. Set future board meeting dates
Potential dates for the next two meetings of the Friends board will be distributed by E-mail.

10. Old Business
No discussion.

11. New Business
No discussion.

12. Adjournment
President JoAnne Moore adjourned the meeting at 6:10 p.m.

Members attending:	JoAnne Moore, president Darryl Tocker, vice president Mary McAfee, secretary Martha Doty Freeman Patrick Heath JoAnna Lewis Peggy Rudd Jenifer Flaxbart Gleniece Robinson	Carol Bartz Cathy Dean Charles Harrell Will Howard Erica McKewen Kenneth Roach, Lee College Ava M. Smith
Guests attending:

Submitted:
Mary McAfee, Secretary