Meeting Minutes—2002
Friends of Libraries & Archives of Texas Board Meeting
Minutes for March 6th, 2002, 2:00 p.m.
Lorenzo de Zavala State Archives and Library Building
1201 Brazos, Room 202
Austin, Texas
Call to Order
President Patrick Heath called the meeting to order at 2:15 p.m.
Approval of the December 14, 2001, Board minutes
The Board minutes of Dec. 14, 2001, were read and a correction was made by Jan Moltzan. On page 2, under the Communications report, the first sentence should have read "Betty Yarborough was asked about joining the committee. Jan will contact Wayne Sellers and Helen Croft." Patrick will then send letters inviting them to join; Erica will prepare a form letter to be used. Pat Smith moved to approve the minutes as corrected, Jan Moltzan seconded. The motion carried.
Treasurer's report
President Heath read the Treasurer's report. The balance as of Jan. 31, 2002, is $12,455.57. There was much discussion about the cost of service to our account. There were suggestions that some of the money in the account be moved into cd's. Mary McAfee was asked to contact Treasurer Mickey Schott and ask him to get in touch with Erica.
Committee reports
Board Development
Pat Smith will contact a number of people representing the different state library constituencies and divisions to invite them to join the Board.
Pat Smith noted that travel costs were an issue for some candidates. JoAnne Moore suggested the Board use teleconferencing to meet. Peggy Rudd indicated that would be a possibility in the future.
Joe McCord and Jan Moltzan will go off the board in April. Mickey Schott will be asked to serve one more year. Mary McAfee, Patrick Heath and JoAnne Moore will serve two more years. JoAnne Moore will be on the ballot at the 2nd Annual Meeting in June, to replace Jan Moltzan as Vice President. The other candidates will be listed on a written ballot and will be introduced before the voting. It was suggested by Sandy Melton that we bring the number of board members up to 15, if possible.
There was a lot of discussion about Life Memberships. Pat Smith made a motion to establish Life Memberships for one thousand dollars ($1000.00) each. JoAnne Mooe seconded, and the motion was passed.
Communications
Jan Moltzan reported that the Newsletter was at the printers and will be mailed as soon as possible. The thanked Erica for preparing it and for our stationery.
Program/Events
No report.
Membership
No report.
State Librarian report
Peggy Rudd reported that the two projects the board approved at the last meeting were progressing. The kiosk that will be in the lobby of the State Library is in the planning stage and should be in place by the end of summer. The Convict Ledger's microfilm will be available in April.
The newsletter "Friends Forecast" will be out next week. Erica sent out news releases about the two projects that the board has approved. There was some discussion about how to give the money (forty five hundred dollars) for the projects mentioned above. It was decided that the State Library will submit bills as the work is completed. The action was approved by consent of the board.
The new stationery is available now.
Texas Library Association Annual Conference plans
Proposed By-laws changes
This item was handled under the Board Development Committee report. Revised By-laws are attached.
Annual Membership Meeting
Plans for the 2nd annual meeting at TLA in April were discussed. After many ideas were given, it was decided that Pat Smith, Jan Moltzan and Sandy Melton will prepare the agenda for the meeting. The ideas generated by the audience at the first annual meeting in San Antonio and the accomplishments of the organization so far will be discussed. Also it will be announced that the regular membership year is from January to December. They are due to renew now. The charter members are not due to pay until January 2003.
Friends booth at TLA
The FLAT booth and Friends of Libraries USA will be next to each other at the Dallas TLA Conference. Since both organizations are interested in Friends, they will work together as needed. The State Library will be providing some graphics for the FLAT booth. FLAT will have a basket of books that will be given away after the conference is over. The winner will be chosen from business cards, etc that are turned in at the FLAT booth each day. The prize will be shipped to the winner. The FLAT booth will have membership brochures available and will give a pin to those who join FLAT. Newsletters from the ten library systems will be available. Next year, the board decided to have a Friends "swap and shop" in the booth, in which each Friends group could provide items demonstrating their programs and accomplishments.
New business
Pat Smith made a motion to present Marvin Rich with a Life Membership for his generous contribution. Jan Moltzan seconded and the motion passed.
There was a long discussion about recognizing major business donors with certificates. The board will present certificates during the annual meeting. Erica will check on a form for the certificates of appreciation.
Peggy Rudd suggested that the president of FLAT come to the System Leadership Conference in September and speak on behalf of the Friends. The board reached a consensus that this was a good idea.
President Heath adjourned the meeting at 5:10pm.
Board members present: |
Patrick Heath, president |
Michael Schott, treasurer |
|---|---|---|
Jan Moltzan, vice president |
S. Joe McCord |
|
Mary McAfee, secretary |
||
JoAnne Moore |
||
Pat Smith |
||
| Sandy Melton, Commission Liaison | ||
| Peggy Rudd, director and Librarian, TSLAC, ex officio | ||
| Board members absent: | ||
| Others present: |
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